About the Role
Highly reagarded 7bn AUM Real Estate Secondaries firm seeks Executive Assistant to joining a growing team in the real estate private equity space.
Provide support to Chief Investment Officer and Head of US Investments, and Investment team staff (2-3 VPs)
Calendar management.
Knowledge and experience with Salesforce.
Ability to be discreet with sensitive or confidential information.
Research issues, gather data, and develop materials for internal and external meetings.
Manage, research venues and assist with corporate events planning
Manage and oversee philanthropy programs such as matching gifts program
Extensive phone coverage and screening.
Organize domestic and international travel arrangements and provide detailed travel itineraries.
Process expense reports and time sheets in Tripsware.
Update and create powerpoint presentations (basic to complicated type)
Schedule meetings, conference calls, and Teams virtual sessions.
Arrange breakfast/lunch for internal and external meetings and oversee conference room set-up.
Prepare letters, memos, and presentations as needed
Maintain and organize files.
Open and organize incoming mail and FedExes.
Fulfill personal requests as needed.
Provide support to other executives when assistants are away
Proactively assist with special projects.
Provide relief for the receptionist and back up for the admin team.
Take part in required weekly Investment team meetings and calls.
Serve as Notary on documents as needed.
Administrative Assistance - on an as-needed basis: copying, filing, faxing, etc.
Perform other duties/projects as assigned
Requirements
The ideal candidate for this role will be an experienced executive assistant professional with:
College Degree
Experience as an executive assistance in a top tier financial services organization or real estate private equity firm
5-7 years of extensive executive assistant support
Must be able to cope with fast paced, high pressure work environment with tight deadlines and turnaround time
Notary Public (desirable but not required)
About the Company
7bn AUM Speciality Real Estate